NOTICE OF PARISH COUNCIL MEETING

Snape with Thorp Parish Council

Agenda for the Annual Meeting of the Council to be held on Wednesday 18 May 2022 at 6.00 pm in the Snape Methodist Church Schoolroom

1. Election of Chairman and signing of documentation
2. Apologies for absence – to receive apologies
3. Declarations of interest – to receive any declarations of interest in agenda items
4. Minutes – to agree and sign the minutes of meeting held on 22 March (copy attached)
5. Matters arising
   1. Fences at the sides of the Avenue – to receive report from Cllr Duck and to agree action
   2. Speed Activation Equipment – to consider whether a 20mph speed limit should be sought in the vicinity of the School – report by the Clerk
   3. Platinum Jubilee activities – to discuss activities; to ratify support of £200 for the event being organised by the Institute Committee: and to make a decision on the selection of a tree for planting (details already circulated by Cllr Pringle)
6. Financial matters –

1. To note that the Council fulfils the criteria to declare itself exempt from the requirement for a limited assurance review and to agree this declaration (see page 3 of the Annual Governance and Accountability Return 2021/22 – copy attached)
2. To note the Council has been selected for intermediate review for the 2021/22 reporting year.
3. To note the annual internal audit report for 2021/22  (page 4 of the Annual Governance and Accountability Return 2021/22 - copy attached)
4. To approve the annual governance statement for 2021/22 (page 5 of the Annual Governance and Accountability Return 2021/22 - copy attached)
5. To approve the annual accounting statement for 2021/22 (page 6 of the Annual Governance and Accountability Return 2021/22 - copy attached)
6. To approve the certificate of exemption for 2021/22 (page 3 of the Annual Governance and Accountability Return 2021/22 – copy attached
7. To note and approve the following:
   1. Bank Reconciliation
   2. Explanation of variances
   3. Explanation of high reserves

(see attached documents)

8. To approve the publication of documents required by the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities (see paper attached)
1. To approve the year end (2021/22) and new year (2022/23) receipts and payments since the last meeting (see attached reconciliations)
10. To note hours of work undertaken by the Clerk since the last meeting (see attached finance report)
11. To agree the financial allocations for 2022/23 as follows
    1. to the playing field - £150
    2. for the avenue - £500
    3. for defibrillator - £100
50. To receive renewal values for the Council’s insurance and to agree which to proceed with – report from the Clerk
1000. Financial Regulations – annual decision making – paper attached

7. To confirm the membership of the Playing Field Development Committee – report by Clerk
8. Asset Register – to agree the asset register (see attached)
9. Risk Assessment – to agree the risk assessment report (see attached)
10. Annual Open Meeting – to discuss any items for the meeting to be held on 31 May  
11. Planning applications
    1. 22/00847/FUL - Replacement single storey extension, internal alterations to reopen doorway. Reroofing garage, rendering in stone and rebuilding rear wall – Springfield, Ings Lane, Snape Bedale North Yorkshire DL8 2TF - planning application documents can be found at https://planning.hambleton.gov.uk/online – to discuss comments to be submitted
    2. HAM/2021/02/DMMO - application to Extinguish a Public Footpath in Burneston – information provided by Burneston Parish Council and already circulated to Councillors
    3. Prices Paving and Stone Ltd – to receive any updated information
    4. Update on any other planning applications – report from the Clerk
12. Appointment of Councillors to represent the PC at YLCA meetings (see paper attached)

Signed …………………………………..…Clerk                       Date:

          Sarah Lowe

PLEASE NOTE: the Council can only consider written information if it is submitted to the Clerk at least 48 hours before the meeting.

Press and members of the public can attend the meeting which will be open to the public and press unless the Council otherwise direct.